This Data Protection Policy governs Zander Search Limited’s processing of all personal data provided to us via the Zander Search website, submitted to us by email, over the phone or through other means.
Please read it carefully.
Privacy and Cookie Policy
Updated: May 10, 2018
Clause 1. Who we are and how we manage your personal data
- Zander Search Limited, trading as Zander Search, is registered as a data controller in the United Kingdom for the purposes of the EU GDPR. We ensure that the data you supply to us is processed fairly and lawfully, with skill, due care and attention and used only for the purposes set out in this policy.
Clause 2. How we receive information and how we may use it
- Zander Search receives your personal data when you apply directly for an advertised role via our website; when you apply directly to become a Candidate for whom we can facilitate a job search or via a third party when you respond to a job post placed by Zander Search on a job board on behalf of a third party Client.
- This statement explains how we process personal data received into our organisation. When you register with Zander Search you MUST consent to us collecting and storing your personal information. You will not be able to submit your enquiry or details to Zander Search without consenting to us storing your personal data. This may include but is not restricted to your name; contact details; address; employment history; mobility and education.
- During telephone conversations and face to face interviews with regard to employment preferences, strengths and work experience may be stored on your personal record. This information facilitates our ability to support your job search and to provide a basis for recommendation when short-listing Candidates for a particular role. By explicitly providing consent when you register with Zander Search, you are providing permission for our storage of this information. Zander Search will never share personal information or a Curriculum Vitae with a third party without your explicit consent.
- Due to the nature of executive search, a significant number of Candidates reconnect with our organisation periodically. It is not uncommon for this to occur years after we have placed them in a role. For this reason, your consent includes explicit consent to retain your personal details until such time as you wish us to delete your records from our database or refrain from further engagement.
- If you do not consent to Zander Search storing your personal data or setting up a personal registration for you, please do not submit your Curriculum Vitae for any roles advertised by Zander Search. We are unable to process your application without receipt of consent to process and store your personal information.
Clause 3. Job Alerts
- We may on occasion contact Candidates stored in our database who are not actively looking for a new role. When you apply for a job or register via email or through our website you will be indicating that you consent to us storing the personal data you have provided. By providing consent to our storage of your personal data you are also providing consent to us contacting you if we receive details of a role which specifically matches your career aspirations. We will only do this where you, the potential Candidate, meet a detailed brief provided by one of our Clients, and where you have provided explicit consent to us storing and using your data
Clause 4. Our Promise to our Candidates
- We will never share our Candidates’ personal details or Curriculum Vitae with a third party without the Candidate’s explicit consent, and then we will only share the personal information with that one company or individual.
Clause 5. Contacting Recruitment Consultants directly
- If you contact one of our Recruitment Consultants directly and request they consult with you regarding your job search, or regarding a particular job role, you are giving your consent to Zander Search processing your email and the data contained within your email for lawful purposes, as per Clauses 2 and 3above.
- By sending an updated Curriculum Vitae directly to one of our Recruitment Consultants you are giving consent to Zander Search processing and storing that information, as per Clauses 2 and 3 above. As referred to in Clause 4 of our privacy notice, we will not share your information with any third party without your explicit consent.
Clause 6. Request to have personal data amended
- It is likely that over time your employment history will require updating as you transition to new roles or receive promotion. We undertake to update your registration within two weeks of receiving an updated Curriculum Vitae.
- Under the GDPR you have the right to ask for access to your personal information. Once Zander Search has verified your identity we will provide the information you requested within 30 days.
- In the unlikely event you find personal data stored about you by Zander Search is inaccurate, you must advise us immediately. We will amend your personal registration within two weeks.
Clause 7. Request to have personal data removed or deleted
- Upon receipt of a request to delete an individual’s personal registration, Zander Search will ensure that your personal record is deleted within 30 days.
- Where Zander Search has placed a Candidate in a role, Zander Search is required to retain evidence of that placing so that contractual obligations can be met by the Client. Zander Search will however take steps to ensure only minimal personal data is retained.
- Where Zander Search has previously received permission to share personal information with a third party, for example for shortlisting for a role, we undertake to advise that third party of your wish to be forgotten if communication has been in the last 12 months.
- In the event that you wish to be erased from our database you should contact info@zandersearch.com with the subject heading “Right to be Forgotten”. Please make it clear that you wish to be erased, rather than simply marked as no longer job seeking.
Clause 8. Notification of Breaches
- Zander Search stores financial information from Candidates relating to your salary, and highly personal information contained within your Curriculum Vitae. We are aware of our responsibility as a recruiter to protect your information and to only share details with third parties upon receipt of your explicit consent. All of our systems are protected and only Zander Search staff and consultants working for Zander Search have access to the personal information stored in your registration.
- In the unlikely event that our computer systems are compromised and there is a potential loss of confidentiality, we will report this breach to you.
- In the unlikely event that personal data is taken or exposed from Zander Search records without our consent, we will provide reports surrounding that exposure within 72 hours of being notified of such an event and take any action necessary to restore security of your personal data.
Clause 9. Access
- If Zander Search receive a request for access to personal information we will verify your identify before releasing your personal data to you. We will not release information to any third party.
- If you would like to make a request for access to your personal information please contact: info@zandersearch.com. Alternatively you can contact us by writing to us at:
GDPR Compliance Officer
Zander Search
Suite 3
30 Bancroft
Hitchin
SG5 1LE
Clause 10. Complaints procedure
If you have a complaint about the way your data is stored or handled by Zander Search, please contact us at: info@zandersearch.com Alternatively, you can contact us by writing to us at:
GDPR Compliance Officer
Zander Search
Suite 3
30 Bancroft
Hitchin
SG5 1LE
Clause 11. Escalated Complaints
If you remain unhappy with the handling of your data, you can complain to the ICO via their helpline on 0303 123 1113 or in in writing at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
United Kingdom
Clause 12. Changes to our Privacy Policy
This privacy policy may be changed by Zander Search at any time. Any changes to our Privacy Policy will be updated on our website. If you have any questions or concerns, please email us at info@zandersearch.com.
Clause 13. Registered Office
Zander Search
Premier House
45 Ealing Road
Wembley
HA0 4BA
Clause 15. Terminology
- Data – information which is being processed by equipment operating automatically in response to instructions given for that purpose, is recorded with the intention that it should be processed by means of such equipment, is recorded as part of a relevant filing system or with the intention that it should form part of a relevant filing system or forms part of an accessible record.
- EU GDPR – this is the European Union Directive which sets out principles relating to the use of data to ensure that the rights of the person who is the subject of the data are protected under the law.
- Data subject – the person who determines the purposes for which, and the manner for which, any personal data is processed.
- Personal data – data which relates to a living individual who can be identified from that data, or from that data and other information which is in the possession of, or is likely to come into the possession of, Zander Search
- Privacy policy – this is a statement by Zander Search which explains the ways that we protect our users’ privacy and look after their personal data.
- Recruitment process – the process of gaining employment and recruiting new staff and the ongoing administrative process involved once a user has gained employment or recruited new staff.
- Zander Search Ltd. – t/a Zander Search and its subsidiary brands.
- Sensitive personal data – personal data consisting of information as to the racial or ethnic origin of the data subject, political opinions, religious beliefs or other beliefs of a similar nature, membership of a trade union, physical or mental health or condition, sexual life, the commission or alleged commission of any offence or any proceedings related to any offence.
- Third Parties – these are companies and people other than Zander Search and the group of companies of which it is part.
- Users – people who use our website and register their details with us for the purposes of recruitment, either to gain employment or for the purposes of recruiting new staff.
- Job – a task or piece of work that is paid.
- Role – the function assumed or part played by a person or thing in a particular situation, in this case a job.